The 10-Point Checklist for Choosing an Event Venue
Most venue-booking regrets trace back to a handful of unasked questions. Run every shortlisted venue through these ten checks before you pay a deposit — they take fifteen minutes and prevent the expensive surprises.
- True capacity. A "500-capacity" hall often means floating capacity. Ask for seated capacity with your layout (rounds vs theatre).
- Pricing model. Per-plate or rental-only? Get the all-in figure for your guest count, date and menu in writing.
- Minimum guarantees. The minimum plate count matters more than the per-plate rate — 250 guaranteed plates at ₹1,000 costs more than 180 at ₹1,200.
- Catering rules. In-house only, or outside caterers allowed? Any royalty?
- Alcohol & licensing. Permitted? Licensed bar or bring-your-own with permit?
- Music limits. Indoor vs outdoor rules differ; residential areas usually cap amplified music at 10 PM.
- Slot timing. Exactly when does your slot start and end — and what does an extra hour cost?
- Parking & access. Spaces per 100 guests, valet cost, and step-free access for elderly guests.
- Power & weather backup. Generator capacity for outdoor venues; monsoon plan for lawns and rooftops.
- Cancellation terms. The refund schedule, in writing, before any money moves.
Every EventEasy listing surfaces most of these up front — capacity range, real prices, amenities and policies including catering, alcohol, music and cancellation — so you can run this checklist from your phone. Start with venues in your city, shortlist three, and compare them side by side.